Project management software is the way of the future, allowing companies to get tasks done in an efficient, fast and organized manner. However, not everyone is so quick to grab onto this trend, preferring to use spread sheets and other more ‘old school’ methods. In this article, we look at ways to convince people to start using project management software.
Show how quickly work can be done
Let workers see how quickly and easily the project management software can be used and how easy it can make their lives. Once they realise this important benefit, they may latch on more easily.
Set an example to users
One way to get the team adopt project management tools is for the manager to start using it. He can delegate tasks and include the coworkers in conversations about those activities. This way, they will receive email notifications with assignments sent automatically from the PM system. Over time, maybe some of them will also begin to feel more comfortable in working directly on the assigned tasks instead of replying to incoming emails.
Identify benefits in using project management software
Another idea is for the manager to identify and point out benefits of using the project management software. More specifically, Let the users find some benefits of their own and not just focus on those for the organization. It has to be a “win-win” situation: both for the individual worker and for the business.
Ask team members about individual difficulties and annoying things they encounter that could be solved by using automated processes through software tools. If such a software exists then it will be very likely for the people to adopt it. It is important to not impose a certain solution if that solution is not adequate for the problems that users encounter.
Give workers a lot to do
The more work you have to do or the more things you have to remember, the more you need something to help you. This reveals an important clue: people will tend to adopt a software tool by their own initiative when they are overwhelmed with the amount of work they have.
Do not change working habits
People are reluctant in changing their working habits, such as using e-mails and spread sheets. If the project management software molds into these habits, then people will find it easier to adopt. The softer the transition, the faster the adoption of the new tool.