As a project leader, there are many key aspects to focus on in order to ensure that your project is running smoothly. We all know that project management is about much more than simply assigning tasks to people and waiting for results. Projects come in all shapes and sizes; from opening a new branch office to making sure a client’s product gets delivered on time. The complexity and amount of details that you as project manager face may vary, but in essence the fundamentals of project management stay the same.
Here are some of the aspects you will need to consider and monitor as project leader, in order to ensure that your team is working at full efficiency and delivering to the best of their abilities:
It is crucial that you, as a project leader, has a complete and thorough understanding of the project that your team is about to undertake. You will need to make sure that you have a complete vision of the project’s goals, the various elements involved in the process and how they will all eventually fit together to deliver the desired final result.
For your project management to run smoothly, it is advised that you start by compiling a Business Requirements Analysis. This crucial document will ensure that you know exactly what your client’s needs are (even if they don’t really know) and ensure that there are no changes in scope throughout or after completion of the project.
Once you have a complete vision of what the outcome of the project should be, develop a project initiation document in order to ensure that everyone on your team is keenly aware of the phases and processes of the project. This will ensure smoother project management is achieved, as everyone involved knows exactly what is happening and what is expected of them at all times.
We are all aware that clients sometimes have new ideas and want to implement new elements at some point in the project management cycle. Sometimes it is simply an innocent thought that the client would like to add, but as a project manager you are aware of the massive repercussions it will have on the rest of the project development cycle, costing additional time and resources.
The creation of a business requirement analysis and project initiation document will ensure that both you and your client have an agreed upon, clear cut definition of what the project entails, and what the final result should be. This allows your project management cycle to follow the guide outlined in these documents and limit scope creep.
This aspect might seem like a given, but successful project management requires effective and coherent communication. Knowing what to communicate to the relevant people at the right time during the project will ensure that you establish and maintain good relations with not only your team but also with your clients throughout the project.
Whether it is status reports from your team or project updates to your client, make sure that you have an open and honest flow of communication with everyone involved. This will not only aid your project management process, but ensure that the right ideas, problems and delays are always addressed in a timely manner.
By addressing these three elements you as project manager will be able to control the situations that might arise, find solutions to problems, and ensure that your project is delivered on time and within scope, allowing your business to function efficiently and ensuring profitable enterprise.