With a large selection of project management software options on the market, how do you go about choosing the tool that is best suited for your requirements?
While small to medium enterprises have the luxury of experimenting with new software to see whether it is a good fit for their company, larger scale enterprises need to be sure that the tools they use are able to meet the often high levels of pressure, time constraints and budget allowances. Apart from being scalable to suit the demands of large, multi-national organisations, software needs to be able to provide a simple approach to project management, with features that can be used across the board.
The good news is that by knowing which factors are most critical when selecting a new project management software solution, it becomes a lot easier to sift out the high powered tools from those that are not able to meet the grade.
What Matters Most When it Comes to Project Management Software?
Some of the things to consider when selecting a new project management software system include the following:
- Collaboration. The software should allow for collaboration on projects, so that project teams are able to work together remotely as well as on-site. Collaboration enables a better level of teamwork and makes it easier for each team member to contribute his or her input at each stage of the project life cycle.
- Consolidation. Using too many tools to manage projects creates complication and more room for human error. A consolidated system meanwhile keeps all aspects of the project management process together, with a single dashboard that can be accessed remotely. From reporting to status updates, task management, risk management and progress tracking, a good system will allow you to keep on track without needing multiple additional tools.
- Visibility. Visibility is critical at every stage of the project lifespan, and stakeholders need peace of mind in knowing that all projects are managed in a way that is visible and accountable. Features such as reporting and status updates enable a better level of transparency, and are thus important to consider when choosing software for project management.
- Flexibility. Some tools only allow assistance with the execution phase of each project, while others have the flexibility to manage and track each phase within the project’s life cycle. From planning to implementation, feedback and analysis, not to mention task management, each phase plays a vital role in the overall success of any project. A flexible solution will go a long way in simplifying and optimising the project process from the get go.
- Usability. Finally, the ideal platform is usable, scalable and intuitive. After all, spending a fortune on a complicated system that is hard to understand and harder to use offers no real investment. As a general rule of thumb, the system should be simple enough to get started after a basic introduction on features and systems. Your team should be able to use the software without issue, in a way that assists their workflow rather than hinders it.
Making the change to an improved, user-friendly project management software solution is the first step in ensuring that projects are run more efficiently from conception all the way to implementation and tracking.